BSBPMG534 – Task 2 You have been recently engaged by XYZ Pty Ltd…
QuestionBSBPMG534 – Task 2 You have been recently engaged by XYZ Pty Ltd…BSBPMG534 – Task 2 You have been recently engaged by XYZ Pty Ltd trading as MMI as a Project Manager (PM) to develop and implement a project to open a new campus in Sydney (refer to MMI strategic objectives). The Board of Directors (BoD) has allocated 3 million dollars to the project.Project duration: 1 year.You can employe four new staff members to be part of the project team for its duration. Source the rest of the project team from existing MMI personnel (flexible work arrangements will be needed) The project includes: Finding premises in Sydney CBD ( 800-1000 square metres, onsite parking for staff, natural light)Ideally, there will be enough room for 5-7 classes, one meeting room, one computer lab, 1 x student kitchen, student lounge, 1 x staff kitchen, three offices for staff, toilet facilitiesRent the premiseObtain necessary permitsSource architect and building companySource and buy furniture and equipmentLiaise with the architect and building company The project steering committee is composed of: Mr Eli Brown – Non-executive DirectorMr Leonard Black – CFOAcademic Manager (Jacob Graham) The project sponsor is Taylor Varin (Client Service Manager), played by the trainer and assessor. You will have to: Determine the project requirementsWork in collaboration with pertinent stakeholdersScope the projectCost and resource the projectDevelop the project planExecute the projectFinalise the project Task 2.1 Plan project human resources Read the scenario for assessment and consult with the project team, considering input and feedback from the project team when completing this task.Consult with the project sponsor (played by the trainer and assessor in the simulated work environment) and the project team as needed.Work Breakdown Structure (WBS) Develop a Work Breakdown Structure to set out the project organisation and structure. This will help you align individual and group competencies with project tasks.You can develop the WBS as a chart or as a list; it can be by function or by project phase. Copy and paste your WBS below: Project Human Resource Plan Determine the human resource requirements for the project and com ple te the project human resource plan in Template 1. Follow the instructions provided. Template 1 -Project Human Resource PlanProject Human Resources Management Approach DevelopmentOutline the following:Outline the significant inputs into the HR plan (2-3)Outline what HR legislations, regulations and policy and procedures are taken into consideration and why (3-4)Outline what issues could impact on project HR management (2-3) ANSWERProject Team Recruitment and Selection StrategySummarise how the project team is recruited and selected (50-80 w or ds) ANSWERProject Team Performance Review StrategySummarise how the work performance of the project team is monitored and reviewed. (40-80 w o r ds) ANSWERProject Team engagement strategySummarise how the project team is engaged and how a collaborative, efficient and innovative work environment is created for the team. (40-80 w or ds) ANSWERProject Team training strategySummarise the development and training opportunities for the team. (40-80 w o r ds) ANSWER Project Team Needs AnalysisAnalyse and determine the HR needs of the team. (6-8 team members) Project deliverable / WBS package/Objective SkillsKnowledgeAttributes HC (Head Count) Work arrangements Existing staffY/N Proposed start and finish dateExample: Web site design Example: Experience with web design projectsCertificate IV in IT Example: 1 Example: 9-5Mo-Fri Example: N Example: May2020-Sept 2020 Project Organisational ChartDevelop and include below a project organisational chart. Project Team Roles and ResponsibilitiesCom ple te the table provided indicating:Role – description of the portion of the project for which the member is accountable. Add the name of the HR resource attached to the role when applicable.Authority – the level at which the member may make decisions, apply project resources, or approvals. This needs to be detailed: what authority does the role have. For example, the Project Manager may have the authority to sign off employment contracts.Responsibility – the work a team member must perform to com ple te assigned work activitiesCompetency – the skill(s) required to com ple te assigned project activitiesKPI- 2 KPIs to measure individual’s performanceROLE AUTHORITY RESPONSIBILITY COMPETENCY KPIExample:Project Team Member X – Admin support Example:NA Example:Data EntryPrep reportsBasic communication with team Example:Certificate IV in businessPrevious experience in admin support Example:Data Entry errors <2%All reports prepared and distributed by the agreed deadline RACI ChartDevelop and copy below a RACI Chart for the project either by a task or by WBS package for min. 4-5 project stakeholders. Must include team members (as a project management team), project manager and project sponsor. Communicate project roles and responsibilities Wri te an email (Template 2) to the project team, the project sponsor and the project steering committee to:Communicate the inclusions of the project human resource plan (attach the plan to the email)Provide a detailed description of the individual project team members roles and responsibilities, including the project managerThe email text should be in grammatically correct English, written in an appropriate (polite, business-like) style.(150-200 w o r ds)Template 2 -EmailEmail to project team, project sponsor and project steering committeeTo:Cc:Bcc:Subject:Date email is sent:Attachments: Task 2.2 Case Study The Project Sponsor trusts your expertise in project management.The Project Sponsor asked you and your team to help with a project. The Marketing Team is organising an event to present the new campus to education agents. The Project Sponsor would like you to develop the human resource plan for this project.The plan will be used by the marketing team in charge of organising the event.Please note the event will be planned and delivered by existing staff only: the marketing team, and any other individual staff you believe should be included from the organisational chart.Please see details below:Event (Project) Presenting the new campus to education agentsType of event Virtual event Zoom meetingStructure Power Point PresentationQ&ADuration 1 hourDate Event Date: 20/6/20XXNote: event planning starts on 10/5/20XXPresenter Marketing ManagerOrganiser Marketing TeamAttendees Education AgentsMMI -CEOMMI CFOMarketing Manager and Marketing teamAcademic ManagerRequirements for the human resource plan Support the marketing team with organising the eventEnsure project roles are allocated according to planned work PlanList the key work tasks required to plan and deliver the event (4-6) in the table provided below.Include a timeline for task completion. Remember that the event planning starts on 10/5/20XX, and the event date is 20/6/20XX.Key Task Timeline Pre pa re a simplified version of the human resources plan (Template 3) for the event.Template 3 -Brief Project Human Resource PlanProject Human Resources Management Approach DevelopmentOutline the following:Outline the significant inputs into the HR plan (2-3)Outline what HR legislations, regulations and policy and procedures are taken into consideration and why (3-4) ANSWERProject Team Performance Review StrategySummarise how the work performance of the project team is monitored and reviewed. (40-80 w or ds) ANSWER Project Team Needs AnalysisAnalyse and determine the HR needs of the team. (4-6 team members). Task SkillsKnowledgeAttributes HC (HeadCount) Work arrangements Existing staffY/N Proposed start and finish dateExample: Event schedule Example: Experience with event management and use of scheduling tools Example: 1 Example: 2 hours dedicated to scheduling and monitoring/week until the event Example: Y Example: May 20XX- June 20XX Training strategyDevelop a high-level training strategy for the project team.(50-100 w or ds) Project Team Roles and ResponsibilitiesCom ple te the table provided indicating:Role - description of the portion of the project for which the member is accountable. Add the name of the HR resource attached to the role when applicable.Authority - the level at which the member may make decisions, apply project resources or approvals. This needs to be detailed: what authority does the role have. For example, the Project Manager may have the authority to sign off employment contracts.Responsibility - the work a team member must perform to com ple te assigned work activitiesCompetency - the skill(s) required to com ple te assigned project activitiesKPI- 2 KPIs to measure an individual's performanceROLE AUTHORITY RESPONSIBILITY COMPETENCY KPIExample:Project Team Member X - Admin support Example:NA Example:Data EntryPrep reportsBasic communication with team Example:Certificate IV in businessPrevious experience in admin support Example:Data Entry errors <2%All reports prepared and distributed by the agreed deadline Communicate project roles and responsibilitiesWr ite an email (Template 2) to the marketing team and the Project Sponsor to:Communicate the inclusions of the project human resource plan (attach the plan to the email)Provide a detailed description of the individual project team members roles and responsibilities, including the project manager to plan and deliver the eventThe email text should be in grammatically correct English, written in an appropriate (polite, business-like) style.(100-150 w or ds)Template 2 -EmailEmail to the marketing team and project sponsorTo:Cc:Bcc:Subject:Date email is sent:Attachments: References BusinessManagementProject ManagementMANAGE PROJECT HUMAN RESOURCES BSBPMG534Share Question
